Note: Data bars are a useful way of seeing trends in data, and negative value data bars help analyze trends when negative values are involved. Last, enter the Negative Value and Axis (if applicable). In the Bar Appearance section, select the Fill (Solid or Gradient) the Color the Border and Border Color and the Bar Direction (Context, Left-to-Right, or Right-to-Left).ħ. Scroll through the options in the bottom panel and choose the Minimum and Maximum Type and Value.Ħ. In the bottom panel, Edit the Rule Description, there are four options under Format All Cells Based on Their Values.ĥ. Select the first option, Format all cells based on their values, again.ģ. Highlight column C (Feb Sales Totals) and choose Home > Conditional Formatting > New Rule.Ģ.
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PC World / JD Sartainįormat cells based on values and a color scale Format all cells based on their values: Data Barsġ. Choose a value for the Number, Percent, Formula, or Percentile.ħ. Under Type > Minimum, Midpoint, Maximum, select Lowest, Highest, Number, Percent, Formula, or Percentile based on how you'd like to see the numbers in your database grouped.Ħ. Under Format Style, select 2-Color Scale or 3-Color Scale. You can customize the Minimum and Maximum or Minimum, Midpoint, and Maximum values, respectively.ĥ. In the lower panel, Edit the Rule Description, there are four options under Format All Cells Based on Their Values. Select the first option, Format all cells based on their values.ģ. Highlight column B (Jan Sales Totals) and choose Home > Conditional Formatting > New Rule.Ģ. Format all cells based on their values: Color Scalesġ. Use a formula to determine which cells to formatĬreate new rules for conditional formatting.įor this tutorial we've created a simple spreadsheet showing the sales figures for a team over the months of January through April.Format only values that are above or below average.Format only top or bottom ranked values.
Notice the first panel: Select a Rule Type. In any spreadsheet, choose Home > Conditional Formatting > New Rule. The New Formatting Rule dialog window opens.
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Here's how to find the customization options. Excel Conditional Formatting already lets you format cells based on the value of those cells or the value of the formulas in those cells (see our conditional formatting tutorial for more details). Now we'll show how you can customize these features so you (and others) can quickly scan your spreadsheet and determine at a glance what the data means based on the way each column, row, cell, or range is formatted.
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